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Request for Proposal for the Implementation of a Board Portal Solution

Request for Proposal for the Implementation of a Board Portal Solution - Solicitation Number: DCRB-14-041

DCRB would like to provide the Board of Trustees an efficient and cost-effective commercial off-the-shelf (COTS) board portal solution. Currently, the Board and several committee level meetings are conducted at least quarterly, and prior to each meeting, Board members receive information in the form of a binder (package) prepared by DCRB staff inclusive of reports and data provided by third party service providers reporting on the activities, business needs, and state of affairs that affect the operations and finances of the agency. Currently, the package is manually constructed by DCRB staff and consists of a massive amount of paper documents. In an effort to modernize DCRB’s operations and reduce the agency’s consumption of paper, DCRB seeks a COTS board portal to serve as a repository for Board and committee packages.With a software-based portal solution, DCRB expects to achieve the following objectives:

1. Staff members will be able to create, distribute, and manage board books quickly and easily

2. Board members will be able to access their meeting documents from anywhere, at any time, increasing their productivity and efficiency

3. The need for physical binders will be eliminated, reducing waste, cutting supply and mailing costs, and allowing better mobility

4. Meetings will be optimized, with all members having immediate access to critical documents, revised materials, and being able to participate from any location

DCRB anticipates issuing a single-award, firm-fixed price contract for implementation of a board portal. The term of the contract will be for an initial 12-month period with four 1-year option periods, to be exercised at DCRB’s sole discretion.

For additional information about this solitication, please click the RFP link below. Questions related to this soliciation can be directed to Yolanda Smith, Contract Specialist, at (202) 343-3200 or Yolanda.Smith@dc.gov.

Release Date: August 1, 2014

Deadline for Written Questions: August 8, 2014

DCRB Response to Written Questions: August 12, 2014

Proposal Due Date: August 26, 2014

 

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